MINUTES

KENESAW BOARD OF TRUSTEES MEETING

February 14, 2017 AT 7:30 P.M.

 

The Village of Kenesaw Board of Trustees held a regular board meeting on February 14, 2017 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised.  Board Members present: Ronda Ehly, Sarah Kroos, Teresa Uden and Dale Long.  Members absent:  Trustee Pulver.  Also present:  Jeff Palik, Doug Louden, Henry Wilson and Randy Hellbusch Clerk: Cindy Kiefer Maintenance: Jeff Edmondson.

 

  • Call to Order: Chairman Kroos called the meeting to order at 7:33 p.m.
  • Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
  • Review/Approve Minutes of the Regular Meeting January 10, 2017: Moved by Trustee Ehly, second by Trustee Long to approve the minutes of the January 10, 2017 as distributed with the exception of an amendment of correction to Olsson Associate Certificate of Payment #2 in the amount of $213,444.00 for Van Kirk Bro Const. due to a clerical error.  Roll call: Trustee Pulver-Absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-Absent. No opposed. Motion carried.
  • Review/Approve Expenditures of January 2017: Moved by Trustee Ehly, second by Trustee Long to approve the January 2017 Expenditures as presented.  Roll call: Trustee Pulver-Absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-Absent. No opposed. Motion carried.
  • Review/Approve Treasurer’s Report for January 2017: Moved by Trustee Ehly, second by Trustee Long to approve the January 2017 Treasurer’s Report as presented. Roll call: Trustee Pulver-Absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-Absent. No opposed. Motion carried.
  • Comments from the Public: None.
  • Sealed Bid Opening: 1977 Fire Truck Sale: – 7:36 pm – One sealed bid presented to the Board of Trustees from Jim Deveny, Hastings NE in the amount of $1,300.00.
  • Award of 1977 Fire Truck Sale Bid: – Motion made by Trustee Ehly, seconded by Trustee Long to accept sealed bid  and awarded to Jim Deveny of Hastings, NE in the amount of $1,300.00 for the 1977 Fire Truck.   Roll call: Trustee Pulver-Absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Open Public Hearing on 1 & 6 Year Plan: Chairman Kroos opened the Public Hearing at 7:40 pm with discussion.
  • Closed Public Hearing on 1 & 6 Year Plan: Chairman Kroos closed the Public Hearing at 7:50 p.m.
  • Action Taken on Public Hearing: It was moved by Trustee Ehly, seconded by Trustee Long to approve Resolution #129-2017, by title only on first reading, a Resolution to accept and approve the 1 & 6 Year Plan Streets for 2017. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried
  • Discuss and Review Nebraska Rural Water Association Rate Study: Randy Hellbusch from Nebraska Rural Water Association presented to the board a water rate study which included like Villages in Nebraska with regard to the metered water consumption and charges.  Hellbusch presented a rate plan for both covering current expenses, as well as one to create a small reserve for water service maintenance.
  • Approve:  Water Meter Rate Resolution # 130-2017-   Motion made by Trustee Ehly and seconded by Trustee Long to Approve Resolution 130-2017 a Resolution setting metered water rates for residential and commercial accounts in the Village of Kenesaw.  Setting the base water service rate at $17.50 for ¾” and 1” residential and commercial meters,  $59.50 for 2” commercial meters, and $83.50 for 3” meters commercial, with the metered consumption rate at $0.145 per 100 gals/$1.45 per 1000 gals to take effect on April 1st, 2017.   Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried
  • Approve:  Water Service Connection Charges:  Resolution # 131-2017 – Motion made by Trustee Ehly, and seconded by Trustee Long to Approve Resolution # 131-2017, a resolution to set the water service  voluntary connection and disconnection fees for temporary residential and commercial accounts, by reading and title only, on first reading, effective 01/10/2017. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried
  • Discuss Water Meter for Practice Football Field at Kenesaw Public School:  Jeff Edmondson presents that the Village will need to provide a meter for the hydrant at the school practice food ballfield.  Jeff presents that the meter will cost approx. $1,000.00.  Jeff also states that there is an issue with the school allowing the water from the hydrant to be used as drinking water.  Jeff states that he has told the school multiple times over the last couple of years that the water from that hydrant is not ‘potable’ water and that the school needs to provide a different source of drinking water for that area.    Motion made by Trustee Ehly and seconded by Trustee Long to approve water meter for fire hydrant at practice field of the Kenesaw Public School for the approximate cost of $1,500.00.  As well,  a letter is to be written on behalf of the Board of Trustee’s  by the clerk’s office addressed to the school superintendent with regard to the immediate discontinue of use of any hydrant water for the purpose of  consumption due to health and sanitation concerns.   Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried
  • Discuss/Approve Utility Service Deposit: Clerk Kiefer presented the need to make a decision with regard to the current language in the ordinance for the Utility Service Deposit due to the changes in the water meter rate charges.  The board discussed the changing of the language in Ordinance # 3-703 (A) to be changed to include the statement “utility service deposit due in the amount as set by resolution by the Board of Trustees.”  This change shall be brought before the board at the March 14, 2017 board meeting in form of an ordinance amendment for review and approval.
  • Approve Sanitation Rate Change Resolution #128-2017:   Motion made by Trustee Ehly, and seconded by Trustee Long to approve Resolution #128-2017 by title only, a resolution to set the garbage pickup rates for the residential and commercial accounts, on first reading as effective on January 31, 2017.  Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Review/Approve Fowl Ordinance # 518-2017: Motion made by Trustee Ehly and second by Trustee Long to approve Ordinance #518-2017 with typo correction on bottom of first page “hours to house” by reading of title only – An ordinance of the Village of Kenesaw, NE  providing for the control of fowl and small non-domesticated animals with in the municipality;  Establishing penalties for the violation thereof; Providing for an effective date of said ordinance; and repealing all ordinances or parts of ordinances in conflict therewith to be effective March 1st 2017. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Review and Approve Windstream Work Order request # 150000606-70118 at property location of 205 N 5th Ave. Kenesaw Ne.  Motion made by Trustee Ehly and seconded by Trustee Long to approve Windstream Work Order Request #1500006006-70118 at 205 N 5th Ave, Kenesaw NE.  with the amendment to their request that the digging/trenching must be a minimum of 6 feet deep.   Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Discuss and Review 2017 Pool Staff requirement: Clerk Kiefer presented to the board the labor laws for life guards and pool staff who are under the age of 18.  The board reviewed the current pool employment application and approved it for use for 2017 noting that the minimum age for pool staff employment is 16 years of age.  Clerk Kiefer to get applications and job requirements available for as soon as possible for the 2017 summer work season.
  • Discuss Summer Worker Help Programs: Clerk Kiefer presented information from Nebraska VR regarding a summer work opportunity for teens who may qualify through the Nebraska VR program.  The program works with businesses to employ individuals who may need creative hiring opportunities. Both Jeff and Clerk Kiefer said they would be willing to work with the state in assisting in providing summer work for students through this program.  This program will be at no cost to the Village of Kenesaw for wages, taxes or insurance.  Nebraska VR will assume complete liability of the worker during their 90 hours of employment.  The board gave authorization for participating in the Nebraska VR work program.
  • Discuss Kenesaw Public Schools – Post Prom Party Sponsorship: Motion made by Trustee Ehly, and seconded by Trustee Long to provide a donation of $100.00 to the Kenesaw Public School Post Prom Party. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Discuss Community Spring Clean-Up: Spring clean-up is scheduled for May 12th, 2017 in conjunction with the schools spring clean-up day.  We will participate with the Keep Nebraska Clean Spring Clean-up Clean your Block party.  Jeff will order 4-6 10 yard dumpsters from Woodward’s.   The board authorized granting the school request to have the Village help provide garbage bags and disposable gloves for the student to wear while working during the clean-up. Signs will be posted for the Clean Your Block Party closer to the date, as well as a banner if we are able to get it from the Keep Nebraska Clean program.
  • Review Board’s work session on Flood Mapping: Jeff Palik from Olsson Associates briefly presented as requested by the board to provide advice on the ability and feasibility to appeal the flood maps of Kenesaw that FEMA has currently submitted to the federal registrar.  Jeff presented that the Village does not have anything that could viably challenge the new flood maps that have been filed by FEMA, and thus he could not recommend creating an appeal.  The board also discussed referring this flood mapping information on to legal counsel Shon Lieske for his review and legal recommendations.  The board will continue to research other communities who have been impacted by similar situations to be better prepared on the possible outcomes of the FEMA Flood Plain Mapping.
  • Discuss Newsletter Mailing: Discussion was made regarding the information to be placed in the newsletter – making sure that the water rates and bill calculation chart as well as info about spring clean-up,  dog ordinances, new garbage rates,  flood plain mapping, and no driving or parking on water meter pits.  It was also discussed that there are a few residents who need a hand delivered notice for not parking or driving on the water meter pits.  The board requested that the no parking/driving notices let the residents know that any damage to the pit or meter or lines due to driving or parking on the pit will be the liability of the resident.  Letters are to go out as soon as possible following this meeting.
  • Discuss Fireman’s Appreciation Dinner: Information was presented that the Appreciation dinner will be held on March 18th, 2017 at 7 pm in the fire all.  All board members are requested to participate.  Kim Ehly –Fire Chief is in charge of all the arrangements.
  • Unfinished Business:
    1. Attorney Appointment – Trustee Ehly presented that she was able to have a conversation with Shon Lieske, and that he would be willing to continue as council for the Village of Kenesaw for the 2017-2018 year as was voted in the Dec 13, 2016 board meeting.
    2. 105 N 4th Ave – Property Nuisance Complaint:  Discussion that the board has not seen any active change with respect to clean up the property as was already requested by the board.  The board would like another letter provided to the owner specifying immediate action be taken and fines to be assessed for non-compliance with the first notice.

 

  1. Adjournment: Motion by Trustee Ehly second by Trustee Long at 9:47 p.m. No opposed. Motion carried.  Next meeting is scheduled for March14, 2017 at 7:30 p.m.

 

 

 

___________________________________________________________

Chairman

 

(SEAL)

 

 

___________________________________________________________

Clerk/Treasurer

 

 

I, Cindy Kiefer, Clerk for the Village of Kenesaw, hereby certify that the preceding minutes are a true and correct copy of the proceedings had and done by the Chairman and the Board of Trustees of the Village of Kenesaw on February 14,  2017. These minutes were posted in three public locations in the Village of Kenesaw and the shortened version was published in the Hastings Tribune.

 

 

_______________________________________________________________________  

Clerk/Treasurer