MINUTES
KENESAW BOARD OF TRUSTEES MEETING
May 12, 2015 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on May 12, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ronda Ehly, JR Pulver, Ashley Augustin and Dale Long. Absent: None. Also present: Judy Mignery, Henry Wilson, Jeremy Schroeder and Tara Schroeder. Clerk: Rebekah Long. Maintenance: Jeff Edmondson.

1. Call to Order: Chairman Kroos called the meeting to order at 7:31 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting April 14, 2015: Moved by Trustee Pulver, second by Trustee Long to approve the minutes of the April 14, 2015 meeting as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of April 2015: Moved by Trustee Pulver, second by Trustee Ehly to approve the April 2015 Expenditures as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for April 2015: Moved by Trustee Ehly, second by Trustee Long to approve the April 2015 Treasurer’s Report as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Review/Approve Advance on Construction Loan – $120,000: Payments to Stromer Land Leveling and Olsson Associates. Moved by Trustee Pulver, second by Trustee Long to approve an advance on the Construction Loan in the amount of $120,000 to issue payments to Stromer Land Leveling and Olsson Associates for services provided on the drainage project. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
7. Comments from the Public: None.
8. Discuss Planning and Zoning Budget for 2015-2016: Judy Mignery presented the Board with preliminary figures for the Planning and Zoning Budget for 2015-2016. She explained that the division of cost between the communities for which Adams County Planning and Zoning provides services and stated this was merely preliminary figures she provides to help said communities in their own budget planning. According to the preliminary calculations, Kenesaw’s portions of the budget will amount to $7,702.00 due by June 10, 2016.
9. Discuss/Approve Request for Culvert at 202 East Hodge Street: Jeremy and Tara Schroeder, owners and residents of 202 East Hodge Street, presented a request to the board to have a culvert installed across the width of the front yard, from driveway to driveway. The culvert would to put in place to allow for a level yard instead of sloping into a ditch. Trustee Long asked for the width of the lot. Mr. Schroeder estimated the width to be 85’ and offered to look at blueprints. (correct width was found to be 90.5’) The Board asked Jeff Edmondson for his thoughts who stated his primary concern was the risk of multiple culverts of greater than typical length being installed which are difficult to clean out with the current equipment or ditches being filled in without use of a culvert. Both scenarios present difficulties in maintaining proper drainage which is already a problem in the Hodge subdivision. Trustee Pulver suggested having Jeff Palik perform a quick assessment and offer his opinion as to whether or not there would be any adverse issues. Item tabled until Jeff Palik has an opportunity to review.
10. Discuss Water Tower Report: Jeff Edmondson reviewed the report from Dick Frankforter of Maguire Iron, Inc. regarding his findings while cleaning and inspecting the water tower. The Board was informed that the Mr. Frankforter suggested the exterior of the tower would need to be painted in about 3-5 years at an estimated current cost of $35,000. He suggests adding 5% per year to estimate what the cost might be in the future. This figure was offered to assist in planning for future budgeting.
11. Discuss/Approve Resolution #121-2015 – A Resolution to Release Mortgages Sold to Community Development Block Grant Recipients: Clerk Rebekah Long had received to phone calls asking about mortgages that hadn’t been released. Upon researching she discovered that a total of 12 mortgages on properties for CDBG Loans had not had releases filed. After consulting with Shon Lieske, the Village’s attorney, a Resolution #121-2015 was drawn up to allow all of the remaining mortgages to be released. After discussion, motion by Trustee Ehly, second by Trustee Long to release the mortgages sold to the listed Community Development Block Grant recipients for the purpose of purchasing or rehabilitating the properties. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
12. Unfinished Business:
a) Update on property located at 106 N. Perkins Avenue: Rebekah Long informed the Board that the property had been inspected and the preliminary decision of the structural engineer is that condition of the property is in a severe enough state of disrepair that type and amount of repairs required to make it safe would not be fiscally prudent. An official, written report will be made available to all parties involved as soon as it is received. Long will be talking with Shon Lieske about options going forward.
b) Tree Dump/Recycling Center – Security Cameras and Locking: After reviewing the pricing of various types of camera systems, motion by Trustee Pulver, second by Trustee Augustin to purchase cameras not to exceed $500.00. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried. Motion by Trustee Pulver, second by Trustee Augustin to pay Vance Harpham $40.00 per month to lock and open the tree dump and park restrooms. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
13. Adjournment: Motion by Trustee Pulver, second by Trustee Augustin to adjourn at 8:17 p.m. No opposed. Motion carried. Next meeting is scheduled for June 9, 2015 at 7:30 p.m.