MINUTES
KENESAW BOARD OF TRUSTEES MEETING
April 12, 2016 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on April 12, 2016 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, JR Pulver, Ashley Augustin and Dale Long. Absent: Ronda Ehly. Also present: Megan Schneider, Sam Reinke, John Ciemnoczolowski, Diane Kroll and Henry Wilson. Clerk: Rebekah Long. Maintenance: Jeff Edmondson and Glen Kuehn.

1. Call to Order: Chairman Kroos called the meeting to order at 7:36 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting March 8, 2016: Moved by Trustee Augustin, second by Trustee Long to approve the minutes of the March 8, 2016. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of March 2016: Moved by Trustee Pulver, second by Trustee Augustin to approve the March 2016 Expenditures as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for March 2016: Moved by Trustee Pulver, second by Trustee Augustin to approve the March 2016 Treasurer’s Report as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Comments from the Public: None.
7. Review/Approve Opening of Loader Bids: No bids were received.
8. Discuss Annual Electric Report – Sam Reinke, Southern Power District: Sam Reinke of Southern Power District updated the Board on the activity for the Village of Kenesaw’s Electric Distribution System during 2015. Mr. Reinke shared that the lease fee total for 2015 was $109,704.76 and noted that there were $18,515.32 in capital improvements made during 2015. Mr. Reinke also discussed the “Operation Round-up” program and listed some of the groups who have benefited from the program’s funding. Other programs discussed included Smart Hub paperless billing and online payments as well as the LED lightbulb incentives. He also noted the 2015 marked the third consecutive year there was no rate increase and stated there will hopefully be no rate increase for 2016.
9. Discuss/Approve Use of Streets for Wasenek Days: Diane Kroll advised the Board of the intention to hold the usual activities for Wasenek Days and requested use of the streets. Moved by Trustee Pulver, second by Trustee Augustin to approve the Wasenek Committee’s request to use the streets for the Wasenek Days festivities. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
10. Discuss Allowing Chickens within Village: Megan Schneider presented the Board with a request to change the Village ordinances to allow chickens to be kept within residential zones in Kenesaw. The Board was given the City of Hastings’s ordinance on chickens as an example. Clerk Long requested the Board review other ordinances before making a decision. After discussion it was decided to revisit the topic at the May Board of Trustees meeting to allow time to gather more information.
11. Discuss Banner for Ball Field: Jeff Edmondson discussed with the Board the work that is being done to prepare and improve the baseball fields. Because much of the product, equipment and labor has been donated, Edmondson requested new banners be put out to show those who have contributed this season and last season. Edmondson to look into cost and order banners similar to what has been at the field in the past.
12. Review/Approve Franchise Agreement with Charter Communication (tabled at March 8, 2016 meeting): Clerk Rebekah Long informed the Board the Village attorney had reviewed the new Franchise Agreement and didn’t have any concerns with the agreement. Moved by Trustee Pulver, second by Trustee Long to approve the Franchise Agreement with Charter Communication as approved by Shon Lieske. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
13. Review Pool Applications and Pool Repairs: After review the applications received, moved by Trustee Pulver, second by Trustee Long to hire Christian Kroos as pool manager, allow Kroos to select assistant managers from the qualified applicants and offer lifeguard positions to all qualified applicants. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried. Chairman Kroos then discussed with the Board the cost for repairing the pool vacuum is estimated to be $500-650. Moved by Trustee Pulver, second by Trustee Long to repair the pool vacuum for a maximum of $650.00. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
14. Discuss Advertising for Summer Maintenance/Mowing Positions: After discussion it was moved by Trustee Pulver, second by Trustee Long to have the Clerk advertise for the summer maintenance & mowing positions by posting flyers and to allow Jeff Edmondson to make the final hiring decision. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
15. Unfinished Business: None.
16. Adjournment: Motion by Trustee Pulver, second by Trustee Augustin at 8:21 p.m. No opposed. Motion carried. Next meeting is scheduled for May 10, 2016 at 7:30 p.m.