MINUTES
KENESAW BOARD OF TRUSTEES MEETING
February 10, 2015 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on February 10, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ashley Augustin and Dale Long. Absent: Ronda Ehly and JR Pulver. Also present: Henry Wilson, Deb Adams, Michael Engelhardt, Jeff Palik, Scott Welk. Clerk: Rebekah Long. Maintenance: Jeff Edmondson and Glen Kuehn.

1. Call to Order: Chairman Kroos called the meeting to order at 7:32 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting January 13, 2015: Moved by Trustee Augustin, second by Trustee Long to approve the minutes of the January 13, 2015 meeting as presented. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of January 2015: Moved by Trustee Augustin, second by Trustee Long to approve the January 2015 Expenditures as presented. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for January 2015: Moved by Trustee Long, second by Trustee Augustin to approve the January 2015 Treasurer’s Report as presented. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Comments from the Public: None.
7. (was #10) Discuss Annual Electric Report: Scott Welk of Southern Power District updated the Board on the activity for the Village of Kenesaw Electric Distribution System during 2014. Mr. Welk shared that the lease fee total for 2014 was $110,979.89 and noted that there were $17,145.23 in capital improvements made during 2014. Mr. Welk also discussed a new program called “Operation Round-up” which is a program to provide funding for area projects such as, fire equipment, playground equipment, etc. by giving SPD customers the opportunity to round-up their bill to the nearest dollar each month. Grant applications would then be submitted to the Operation Round-up committee to request Operation Round-up funds for projects. Other programs Mr. Welk discussed included Smart Hub paperless billing and online payments as well as the LED lightbulb incentives. He also noted there will be no rate increase for 2015 and reported that SPD is currently looking for ways to keep the cost down by looking in refinancing and wind and other energy conservation measures.
8. (was #11) Kenesaw Community Development Group/Kenesaw Housing – Updates and Discuss Purchasing Property to Continue Projects: Michael Engelhardt and Deb Adams updated the Board on the status of previous projects and then presented a request for the Board to consider putting more land to the north of Hodge Subdivision up for sale. The Board will be considering the request but opted to forego a decision until the full Board is available.
9. Open Public Hearing on 1 & 6 Year Plan: Chairman Kroos opened the Public Hearing at 8:09 p.m. Jeff Palik discussed with the Board the projects indicated on the maps that were given to the Board and those in attendance. Some of these projects included doing an asphalt overlay on Smith & 26th Street and combining that project with the work on Smith from Kenesaw Boulevard to Elm Street which currently appears on the 6 year plan. He also discussed the possible curb and gutter project requested by Kenesaw Public School and recommended adding it to the 6 year plan. More discussion was held regarding curb and gutter on Wayne Street and Mr. Palik suggested the Board might consider basing the project upon the creation of a Street Improvement District.
10. (was #8) Close Public Hearing on 1 & 6 Year Plan: Chairman Kroos closed the Public Hearing at 8:33 p.m.
11. (was #9) Action Taken on Public Hearing: Mr. Palik informed the Board that he needed to make a revision to the 2014 1 & 6 Year Plan due to the Pine Street Bridge project being completed during 2014. Moved by Trustee Long, second by Trustee Augustin to move M-370(63), the construction of the bridge on Pine Street between 4th Avenue and Doane Avenue, from the 2014 6-Year Plan to the 2014 1-Year Plan. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried. Motion by Trustee Augustin, second by Trustee Long to approve the 1 & 6 Year Plan as presented by Jeff Palik. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
12. Discuss/Approve Repeater for Improved KVFD Radio Communications: Clerk Rebekah Long reviewed an email from Chip Volcek which indicated the total price for a repeater would be $14,500. After applying grant money, the Village’s share would be approximately $1,800-2,000. Motion by Trustee Long, seconded by Trustee Augustin to commit up to $2,000 toward the repeater project. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
13. Discuss/Approve Date for the Firemen’s Appreciation Dinner: Motion by Trustee Augustin, seconded by Trustee Long to approve setting the date for the Firemen’s Appreciation Dinner as March 21, 2015. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
14. Discuss/Approve Bill for Relocating Gas Line: Clerk Rebekah Long presented a bill for relocating a gas line as a result of the drainage project. After discussion, it was decided to table the item until March 10th to allow for clarification of the bill.
15. Unfinished Business: a) Rebekah Long reported that the owner of the property at 106 N. Perkins has agreed to allow a structural inspection of the buildings but has requested 30 days to rearrange furniture to allow full access.
16. b) The Board was presented with a modified copy of the Land Lease with Charter Communications. Motion by Trustee Augustin, second by Trustee Long to approve the modified land lease. Roll call: Trustee Pulver-absent, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
17. Adjournment: Motion by Trustee Augustin, second by Trustee Long at 9:02 p.m. No opposed. Motion carried. Next meeting is scheduled for March 10, 2015 at 7:30 p.m.