MINUTES
KENESAW BOARD OF TRUSTEES MEETING
July 14, 2015 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on July 14, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ronda Ehly, JR Pulver, Ashley Augustin and Dale Long. Absent: None. Also present: Gaylen Lambrecht and Henry Wilson. Clerk: Rebekah Long. Maintenance: Jeff Edmondson and Glen Kuehn.

1. Call to Order: Chairman Kroos called the meeting to order at 7:36 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting June 9, 2015: Moved by Trustee Augustin, second by Trustee Long to approve the minutes of the June 9, 2015 meeting. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of June 2015: Moved by Trustee Ehly, second by Trustee Augustin to approve the June 2015 Expenditures as presented. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for June 2015: Moved by Trustee Augustin, second by Trustee Long to approve the June 2015 Treasurer’s Report as presented. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Comments from the Public: None.
7. Open Public Hearing on Conditional Use Permit at 203 N Brooks Ave: The Public Hearing was opened at 7:47. The Clerk informed the Trustees that due to changes in the property owner’s request, Adams County Planning and Zoning had opted to table the topic at their last meeting.
8. Close Public Hearing: The Public Hearing was closed at 7:48.
9. Action Taken on Public Hearing: Motion by Trustee Augustin, second by Trustee Long to table the topic until Adams County Planning and Zoning has an opportunity to review the property owner’s request. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
10. Discuss Nuisance Property at 106 N Perkins Avenue (was Item #15c): The Clerk informed the Trustees that Village Attorney Shon Lieske said the issue would be addressed at the August 11, 2015 board meeting. She also told the Trustees that a letter had been sent to Mr. Lambrecht by Mr. Lieske’s office to clarify the decision of the Board at the June 9, 2015 meeting and explain the process going forward. Mr. Lambrecht stated he had received the letter. He also said the house at 106 N Perkins Avenue hadn’t ever been used as a residence but rather was used only for storage of personal property and felt that classifying it as a storage shed would alleviate some of the concerns that had been presented. Trustee Ehly indicated that even if it were possible to consider the house a storage building, the building would still have structural issues that make it a public safety hazard. Clerk Long pointed out that the property is zoned residential and any building used for storage has to be a secondary structure with the primary structure being a residence. She stated she would have to consult with Adams County Planning and Zoning to be absolutely certain but, to her knowledge it wouldn’t be allowed.
11. Discuss/Approve Change Order and Final Payment on Drainage Project (was Item #10): The Trustees reviewed Change Order #2 from Olsson Associates which lowered the cost of the project by $2,387.00 due to adjustments in the quantity of asphalt and concrete. Motion by Trustee Ehly, second by Trustee Long to approve Change Order #2 from Olsson Associates in the amount of -$2,387.00. Motion by Trustee Ehly, second by Trustee Long to approve the final payment to Stromer Land Leveling in the amount of $31,041.14 as presented by Olsson Associates.
12. Discuss/Approve Guardian Angels Life Services Lease Renewal (was Item #11): Motion by Trustee Ehly, seconded by Trustee Long to approve the renewal of the lease with Guardian Angels Life Services without changes, for the term of August 1, 2015 through July 31, 2016. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
13. Discuss Modification to Rental Space to Allow for Portable Air Conditioner Vent (was Item #12): The Clerk informed the Board of Guardian Angels Life Services request to cut a hole in the wall where the ATM was previously located in order to vent a portable air conditioner. Shelly Wieland stated the people working in the front office are too warm due to there being no vents in that area. She said Shelly had stated if they turn up the air conditioning enough to cool the front office space, the rest of the employees are too cold. After discussion it was decided that type of modification to the building would not be allowed but suggested offering to allow the installation of ceiling fans into the front office.
14. Review/Approve Allowing Midget Football to Use the Baseball Field for Camps and Practices (was Item #13): Motion by Trustee Ehly, second by Trustee Long to allow Midget Football to use the baseball field for camps and practices. Roll call: Trustee Pulver-absent, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
15. Discuss Playground Equipment (was Item #14): Clerk Long stated Mr. Thompson approached her and asked if the Village of Kenesaw would be interested in donating money toward the new playground equipment for the Kenesaw School playground. The Trustees discussed the pieces of the old equipment that were donated and will be placed in the park. It was also noted that the Village had already donated a significant amount of manpower and used the Village’s equipment in order to remove all of the old playground equipment including the pieces that were going to places other than the Kenesaw Park. Due to the labor and equipment that was used to assist with the school’s project, motion by Trustee Ehly and second by Trustee Long to not donate funds toward the school’s new playground equipment. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
16. Unfinished Business (was Item #15):
a) Changes to Drug Policy: Tabled
b) Water Meters: Clerk Long informed the Board that she had received an email from Steve McNulty stating the Village’s loan does not have to be closed until June 30, 2016. However, construction must begin by that time or the GPR program with the forgiveness assistance may not be available.
17. Adjournment: Motion by Trustee Augustin, second by Trustee Pulver to adjourn at 9:03 p.m. No opposed. Motion carried. Next meeting is scheduled for August 11, 2015 at 7:30 p.m.