KENESAW BOARD OF TRUSTEES MEETING
June 9, 2015 AT 7:30 P.M.
The Village of Kenesaw Board of Trustees held a regular board meeting on June 9, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ronda Ehly, JR Pulver, Ashley Augustin and Dale Long. Absent: None. Also present: Charles Bausch, Diane Kroll, Melissa Hessler, Dixie Jackson, Jason Wagoner, and Henry Wilson. Clerk: Rebekah Long. Maintenance: Jeff Edmondson and Glen Kuehn.
1. Call to Order: Chairman Kroos called the meeting to order at 7:31 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting May 12, 2015: Moved by Trustee Ehly, second by Trustee Pulver to approve the minutes of the May 12, 2015 meeting with the correction to show Trustee Ehly’s vote on each motion as she was not absent as is indicated in the distributed minute’s roll calls. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of May 2015: Moved by Trustee Ehly, second by Trustee Augustin to approve the May 2015 Expenditures as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for May 2015: Moved by Trustee Augustin, second by Trustee Long to approve the May 2015 Treasurer’s Report as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Comments from the Public: None.
7. Discuss/Approve Use of Streets for Wasenek Weekend: Diane Kroll discussed the plans for Wasenek Weekend and requested use of the streets, baseball fields and fire hall. Melissa Hessler told the board that Haven Home was looking into sponsoring a street dance during Wasenek Weekend as well as having circus themed events for people to participate in. The Board discussed some of the requirements of the dance due to the fact that alcohol will be served. After discussion there was a motion by Trustee Pulver, second by Trustee Augustin to allow the Wasenek Committee to utilize the parks and streets as they have in the past. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
8. Discuss Water Meters – HD Supply, Charles Bausch: Mr. Bausch discussed the positive reasons to move forward with water meters. He discussed that with the flat-rate system we currently use there is no incentive for residents to control the amount of water they are using or to have small plumbing repairs done to prevent water waste. He reviewed the generalized costs to install meters and mentioned the SRF loan the Village of Kenesaw has available. He also discussed the improvement in water use seen by other similar sized towns who recently installed meters. Clerk to look into the SRF funding to determine when the Village’s option to use that money expires.
9. Baseball Field Updates – Jason Wagoner: Mr. Wagoner spoke with the Board about ideas to improve the lack of drainage on the baseball fields. He stated that they had a gentleman from Plattsmouth to look at the field and was told it needs a mixture of dirt and sand put down to improve the grade of the field. He had received a bid of $6,500.00 from Stromer Land Leveling to bring in dirt from the Village’s surplus dirt and level the big field to the correct grade. He also had a bid of $11,000.00 to put “kitty litter” down, also on the big field, to further improve drainage. It was noted that there are areas for some work to be done by our people in an effort to reduce costs. He also state the Kenesaw Baseball Committee has monies they would be willing to donate to the projects. Mr. Wagoner stated the yearly, routine maintenance is reported to be minimal. Because he is continuing to gather information, he requested to be put on the agenda for the July meeting so that he can update the Board.
10. Discuss Progress of Abatement on Lambrecht Property at 106 N. Perkins Avenue: Mr. Lambrecht discussed the repairs he had made to the structures on the property and stated, as the Board had recommended, he had done minor repairs but was waiting to hear the results of the inspection before taking on major repairs. The Board reviewed and discussed the Observation Report prepared by Michael Spilinek of Olsson Associates and read aloud the “Conclusions & Recommendations” paragraph. This section states that it is the opinion of Olsson Associates that “the residence as lost its structural integrity and is considered a safety hazard.”
11. Discuss Determination of an Unsafe Building Under §9-201-206 Concerning Property Located at 106 N Perkins Avenue: Trustee Ehly explained to Mr. Lambrecht that because the home has been found to be unsafe to inhabit and dangerous to the residents of the Village of Kenesaw the issues within the home would have to be abated within 60 days or the house would have to be demolished and removed. If the Village has to do the demolition and removal, all the costs of the demolition and removal would then be taxed back to the property. Trustee Pulver discussed the possibility of having the Kenesaw Volunteer Fire Department do a controlled burn for training and offered to look into it in an effort to reduce the cost of demolition and removal. The clerk shared the details of her conversation with Mr. Spilinek and reviewed for Mr. Lambrecht some of the major repairs that would need to completed in order for the house to be habitable including:
• removing and replacing the entire roof
• removing plaster and lathe from all interior and exterior walls and removing all exterior siding and sheeting, leaving only stud walls, which would then need to be inspected and removed or treated
• removing all lean-tos
• repairing foundation under lean-tos
• removal of all flooring and sheathing so only the floor joists remained which would then need to be inspected and removed or treated
After discussion, motion by Trustee Augustin, second by Trustee Long to declare the property and its structures unsafe and require the property be abated or demolished, at the owner’s expense, within 60 days. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
12. Discuss Drainage Project Change Order: Jeff Edmondson reviewed a bid from Stromer Land Leveling on a change order that had been submitted to Olsson Associates for additional work on the Drainage Project.
13. Review/Approve Letter of Engagement with Dennis H. Kruse, CPA: The Clerk presented the Board with the Letter of Engagement from Dennis H. Kruse, CPA to confirm his assistance in preparing the budget documents for the fiscal year ending September 30, 2016. Motion by Trustee Ehly, second by Trustee Pulver to use the services of Dennis H. Kruse, CPA to prepare the budget documents for the fiscal year ending September 30, 2016. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
14. Discuss Pool Issues: Jeff Edmondson reviewed the repairs that had been made to the pool’s pump. The Board discussed the need to have lists stating routine maintenance and the steps to perform said maintenance.
15. Discuss Changing Drug Policy and Employee Drug Testing: The Clerk informed the Board that at this time the Village does not do any pre-employment or random testing and requested the Board consider adjusting that policy. Trustee Ehly asked to have a copy of our current policy emailed to her and she would gather more information on the changes to be made.
16. Discuss Monies Incorrectly Paid to TIF: The Clerk explained to the Board that she would be repaying monies to the Adams County Treasurer which would be incorrectly paid to TIF by the Adams County Treasurer after the Kenesaw Housing Authority’s loan had been paid off. Upon hearing the loan was paid, the clerk contacted the county. The County Treasurer’s office is calculating the exact amount which needs to be refunded.
17. Unfinished Business:
18. Adjournment: Motion by Trustee Pulver, second by Trustee Augustin to adjourn at 9:22 p.m. No opposed. Motion carried. Next meeting is scheduled for July 14, 2015 at 7:30 p.m.