MINUTES
KENESAW BOARD OF TRUSTEES MEETING
March 10, 2015 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on March 10, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ronda Ehly, JR Pulver, Ashley Augustin and Dale Long. Absent: None. Also present: Aaron Kirstine. Clerk: Rebekah Long. Maintenance: Jeff Edmondson.

1. Call to Order: Chairman Kroos called the meeting to order at 7:32 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting February 10, 2015: Moved by Trustee Augustin, second by Trustee Long to approve the minutes of the February 10, 2015 meeting as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of February 2015: Moved by Trustee Augustin, second by Trustee Long to approve the February 2015 Expenditures as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for February 2015: Moved by Trustee Ehly, second by Trustee Pulver to approve the February 2015 Treasurer’s Report as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Comments from the Public: None.
7. Open Sealed Bid for “2015 Armor Coat Street Project”: FIGGINS CONSTRUCTION: $1.30 per square yard – $58,393.40. Moved by Trustee Ehly, second by Trustee Long to accept Figgins Construction’s bid, as edited by Jeff Edmondson upon determining exact streets to be completed. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
8. Discuss Upgrading Scoreboard on the Baseball Field: Aaron Kirstine of Double A Electric presented the Board with options to upgrade the scoreboard at the baseball field. He reviewed the work that he has done on the scoreboard the last two seasons. He then shared that he had been working with Beth Brockwell of Sportable Scoreboards in getting parts for the current scoreboard and while trying to determine the best options going forward. Mr. Kirstine informed the Board that Sportable Scoreboards offers a replacement. The replacement would include a new front which would be LED and all of the internal wiring and parts. The replacement would allow for a wireless remote control to be used as well and the company is offering the remote for 50% off. The total for the replacement scoreboard and the wireless remote would be $2,383.42. All of the equipment comes with a 5-year warranty. Mr. Kirstine stated he intends to donate his labor to complete the project. Moved by Trustee Pulver, second by Trustee Ehly to purchase the scoreboard replacement parts, at a cost not to exceed $2,600.00 for the project, utilizing funds from the Marie Finnigsmeyer Youth Trust Fund. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried. The Board thanked Mr. Kirstine for all his efforts in providing the information and for the donation of his labor to bring the project to completion.

9. Discuss/Approve Bill from Pulver Radiant Heating for Relocating Gas Line: (tabled during the February 10, 2015 meeting) After discussion it was moved by Trustee Augustin, second by Trustee Long to pay the bill from Pulver Radiant Heating for $1,433.00 as presented. Roll call: Trustee Pulver-abstains, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
10. Discuss/Approve Bills from Fleet Pride for Ambulance Repair: After discussion it was moved by Trustee Pulver, second by Trustee Long to pay the bills for replacing the air compressor in the ambulance totaling $1,861.25 out of the ambulance sinking fund account with the intent that if, at the end of the fiscal year there are funds available, the money will be refunded from the general fund to the ambulance sinking fund. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
11. Review/Approve Applications for Swimming Pool Positions: After reviewing the applications that have been received, it was moved by Trustee Pulver, second by Trustee Ehly to hire Christian Kroos as the manager for the Kenesaw Swimming Pool for the 2015 season and to allow Mr. Kroos to hire the assistant managers. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-abstains, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried. It was then moved by Trustee Pulver, second by Trustee Augustin to offer lifeguard positions to all of the qualified applicants. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
12. Discuss Advertising for Summer Maintenance/Mowing Positions: After discussion it was moved by Trustee Pulver, second by Trustee Ehly to have the Clerk advertise for the summer maintenance & mowing positions and to allow Jeff Edmondson to make the final hiring decision. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
13. Discuss Wages for Summer Workers: The Clerk confirmed that the Village, as a municipality, is exempt from paying minimum wage. Motion by Trustee Ehly, second by Trustee Pulver to leave the wages for the summer workers and the yearly increases at the amounts set in March 2014. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-abstains, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
14. Discuss Pricing for 2015 Pool Passes: After discussion, motion by Trustee Pulver, seconded by Trustee Augustin to leave the pricing for the pool passes unchanged. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
15. Discuss Update on Possible Kenesaw Community Development Project: Clerk Rebekah Long informed the Board that Mike Engelhardt had informed her that the property north of the Hodge subdivision had not been blighted at the time that the Hodge property was. He had indicated the Village would need to talk with our attorney about getting that done. The Board requested the Clerk talk with Mr. Engelhardt and remind him that the Board needs to see a more formal development plan before they will be able to proceed forward.
16. Review/Approve Application to Sell Fireworks: Michelle Lyons of Lyons Discount Fireworks submitted an application to sell fireworks on behalf of the Kenesaw Project DC students from June 25, 2015 through July 4, 2015. Moved by Trustee Pulver, second by Trustee Long to approve the application. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
17. Discuss Clerk Attending Clerk School March 22-27, 2015: The Clerk reminded the Board that she will be in Kearney for Clerk School during office hours March 22-March 27, 2015. She stated she would be checking the agenda for the week and would be determining which classes she would be able to miss in an effort to be in the office part of the week. She said she will work in the evenings to keep up with the office work.
18. Discuss Concerned Citizen Complaint Regarding Personal Property on the Sidewalks: The Clerk reported to the Board that she had received a complaint. She said she has contacted the homeowners by phone and followed up with a letter informing them of the need to remove the personal property from the sidewalks. She felt the owner was receptive and was willing to make sure the property was moved. Based on the conversation the Clerk didn’t feel action from the Board is needed at this time.
19. Unfinished Business: None
20. Adjournment: Motion by Trustee Ehly, second by Trustee Long at 8:48 p.m. No opposed. Motion carried. Next meeting is scheduled for April 14, 2015 at 7:30 p.m.