MINUTES
KENESAW BOARD OF TRUSTEES MEETING
September 8, 2015 AT 7:30 P.M.

The Village of Kenesaw Board of Trustees held a regular board meeting on September 8, 2015 at 7:30 p.m. in the Community Room of the Kenesaw Village Office, as was advertised. Board Members present: Sarah Kroos, Ronda Ehly, JR Pulver, Ashley Augustin and Dale Long. Absent: None. Also present: Dennis Kruse, Sara Bockstadter, and Henry Wilson. Clerk: Rebekah Long.

1. Call to Order: Chairman Kroos called the meeting to order at 7:33 p.m.
2. Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
3. Review/Approve Minutes of the Regular Meeting August 11, 2015: Moved by Trustee Augustin, second by Trustee Long to approve the minutes of the August 11, 2015 meeting. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
4. Review/Approve Expenditures of August 2015: Moved by Trustee Augustin, second by Trustee Long to approve the August 2015 Expenditures as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
5. Review/Approve Treasurer’s Report for August 2015: Moved by Trustee Long, second by Trustee Pulver to approve the August 2015 Treasurer’s Report as presented. Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
6. Review/Approve Transfer of Funds:
a. Motion by Trustee Long, second by Trustee Augustin to transfer to Debt Service $83,321.99, from Water $13,052.73 and Sewer $70,269.26. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
b. Motion by Trustee Long, second by Trustee Augustin to transfer to Streets $120,000.00 from General $50,000.00 and Sewer (loan proceeds) $70,000. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
c. Motion by Trustee Long, second by Trustee Augustin to transfer to Fire $31,913.00, Parks $34,532.00, Pool $49,817.00 and Garbage $2,388.00 from: General $118,650.00. Roll call: Trustee Pulver-yea, Trustee Ehly-absent, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
7. Discuss Renovating and Renting North Meeting Room: Sara Bockstadter expressed to the Board that she is considering opening a private law practice in Kenesaw and feels the north meeting room of the Village office building would be an adequate space. She pointed out that there were cosmetic issues that would need to be addressed and presented the Board with a verbal estimate of $10,000 for the renovations ($4,000 in materials and $6,000 in labor) to give the Board an idea of what the possible cost could be if the work were hired out and asked the Board to give her an idea of what they would be willing to invest in the space. Trustee Pulver stated they would need to consider an amount for rent and what length of time it would take to recoup the cost of the renovation. Clerk Rebekah Long stated Glen had measured the north meeting room and the currently rented out south office space and found the rented office space is renting for approximately $.55 per square foot. Using that figure an equivalent rent for the north meeting room would be just under $270.00. Trustee Kroos asked if the Village had done any renovations to that office space prior to renting it to the current tenants. Trustee Pulver stated that once the dividing wall between the rental space and the main office was put in place nothing other than maintenance work was done by the Village. Ms. Bockstadter said she would be willing to enter into a long term lease and that a lease of 3-5 years is typical. Trustee Pulver expressed concern over the on-going issues with roof leaks and the affect it would have on the appearance of a newly renovated space. Trustee Kroos also pointed out that if the space is going to be used on a continual basis the air conditioning unit would need to be replaced. Ms. Bockstadter stated that she would be hoping for less than $300 per month for rent at this time. Rebekah also pointed out an arrangement would have to be discussed with the current tenants of the rented south office space because a portion of the north meeting room is utilized by them for storage. Trustee Pulver stated he would like to speak with Jeff and Glen to find out what they would have time to complete. Ms. Bockstadter was asked what renovations she would like to see done. She discussed leaving the bathroom as it is, removing the paneling and having drywall put in, replacing the flooring and providing a separate space for a secretary. After further discussion, the item was tabled to allow time for input from Jeff and Glen.
8. (was #14) Discuss Quarterly Newsletter – Kenesaw Community Development Group: Item tabled until a representative of the group is available to answer questions.
9. (was #15)Discuss Funding for Water Meters: Joe Johnson from Olsson Associates briefed the Board on the need to move forward with the water meter project in order to utilize the loan and loan forgiveness from the State. He expressed that if the water meters aren’t put in place the Village would not be eligible for future assistance from the State in the event any major water related repairs were necessary. He went over the potential loan amortization schedule using the loan offered by the State that had been previously accepted by the Village in 2013. Dennis Kruse, Accountant for the Village, discussed with the Board the financial position of the Village and stated we have been putting money aside for this project. After discussion, the Board directed Rebekah Long to contact Steve McNulty to discuss the interest rate on the loan and pursue getting paperwork and information to begin getting bids and start moving forward.
10. (was #8) Open Budget Hearing: Chairman Kroos opened the Budget Hearing for the purpose of discussing and hearing public comments regarding the proposed budget at 8:08 p.m. Dennis Kruse, CPA, reviewed and discussed the State of Nebraska Budget Form, which identifies the property tax request, operation expenses, capital improvements, disbursements and transfers. Mr. Kruse also reviewed the calculation of restricted funds and allowable increases. His final review was the Budget Hearing Summary and Final Tax Request.
11. (was #9) Close the Budget Hearing: Chairman Kroos closed the Budget Hearing at 8:27 p.m. At this time it was moved by Trustee Ehly and seconded by Trustee Augustin to approve the proposed additional 1% increase. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
12. (was #10) Open Special Hearing: Chairman Kroos opened the Special Hearing for the purpose of setting the final tax request at 8:27 p.m. There were no comments.
13. (was #11) Close Special Hearing: Chairman Kroos closed the Special Hearing at 8:28 p.m.
14. (was #12) Approve Summary of Budget Hearing: It was moved by Trustee Ehly and seconded by Trustee Pulver to approve the Budget Summary as presented by Resolution No. 123-2015 on the first reading by title only. Resolution No. 123-2015 is approved as a Resolution to adopt the Budget Statement to be termed the Annual Appropriation Bill to appropriate sums for necessary expenses and liabilities, to provide for an effective date. Setting the Kenesaw Nebraska property tax request for October 1, 2015-September 30, 2016 at $115,000.00. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
15. (was #13) Comments from the Public: None.
16. Discuss Need for a Special Prosecuting Attorney: Clerk Rebekah Long informed the Board of a possible need to appoint a Special Prosecuting Attorney to handle a court case involving a resident of Kenesaw. Shon Lieske, attorney for the Village of Kenesaw, had contacted Rebekah and told her he would not be able to handle the court case due to a conflict of interest as a result of his position as Adams County Public Defender. Rebekah stated she had had a brief conversation with Sara Bockstadter to see if Ms. Bockstadter would be interested in that type of work and Ms. Bockstadter said she would be. Trustee Ehly posed a question about if there would be a conflict of interest since Ms. Bockstadter is a resident of Kenesaw. Rebekah was instructed to contact Shon Lieske to ask about conflict of interest and will also ask if he has any referrals. Rebekah was asked to also contact Bob Sullivan to determine if he would be interested and if he has any referrals. Item tabled to allow time to gather more information.
17. Discuss/Approve Donation to NeRWA: Per the request of Jeff Edmondson, Rebekah discussed with the Board some of the work NeRWA has performed for the Village this past year for no fee. After discussion, motion by Trustee Pulver, second by Trustee Long to donate $500.00 to the Nebraska Rural Water Association. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Augustin-yea. No opposed. Motion carried.
18. Discuss Ordinance Regulating Small Farm Animals/Livestock: Rebekah Long discussed with the Board the requests she receives from residents to raise chickens in the residential district. She stated the current ordinances don’t include anything specific to chickens so they are excluded with all livestock. Rebekah was instructed to gather information about area ordinances on raising chickens on residential zoned properties. Item tabled to allow time to gather more information.
19. Discuss: Floodplain Mapping: Item tabled to allow time to talk with Jeff Palik.
20. Unfinished Business:
a. Wages and Benefits for 2015-2016: After discussion, motion by Trustee Ehly, second by Trustee Pulver to raise all full-time positions by 3% and to raise the stipend in lieu of insurance for the Village Clerk position to $750.00 to make it equitable with the other full-time positions. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-abstains, Trustee Augustin-yea. No opposed. Motion carried.
b. Changes to Drug Policy: Trustee Ehly provided to Rebekah Long three options to assist in updating the Village’s current drug policy. Rebekah was instructed to review, modify as needed and submit a preliminary update to Shon Lieske for him to review. Item tabled.
c. Property located at 203 N. Brooks Ave: Item tabled until property owner is available to answer questions.
21. Adjournment: Motion by Trustee Augustin, second by Trustee Pulver to adjourn at 9:47 p.m. No opposed. Motion carried. Next meeting is scheduled for October 13, 2015 at 7:30 p.m.