MINUTES

KENESAW BOARD OF TRUSTEES MEETING

December 13, 2016 at 7:30 P.M.

 

The Village of Kenesaw Board of Trustees held a regular board meeting on December 13, 2016 at 7:30 p.m. at the Kenesaw Senior Center, as was advertised.  Board Members present: Sarah Kroos, JR Pulver, Ronda Ehly, Teresa Uden and Dale Long.  Absent: None. Clerk: Cindy Kiefer. Utilities and Maintenance: Jeff Edmondson.  Others Present:  Douglas London- Olsson & Assoc.

 

  • Call to Order: Chairman Kroos called the meeting to order at 7:34p.m.
  • Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the north wall of the room.
  • Review/Approve Minutes of the Regular Meeting November 8, 2016: Moved by Trustee Pulver, second by Trustee Ehly to approve the minutes of the November 8, 2016 meeting. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, and Trustee Long-yea. No opposed. Motion carried.
  • Review/Approve Expenditures of November 2016: Moved by Trustee Ehly, second by Trustee Pulver to approve the November 2016 Expenditures as presented.  Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, and Trustee Long-yea. No opposed. Motion carried.
  • Review/Approve Treasurer’s Report for November 2016: Moved by Trustee Pulver, second by Trustee Long to approve the November 2016 Treasurer’s Report as presented. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea.

 

    1. No opposed. Motion carried.
  • Adjourn Sine Die: Chairman Kroos adjourned at 7:36
  • New Elected Board of Trustee Sworn In:  Teresa Uden.
  • Board re-organization: It was moved by Trustee Pulver, second by Trustee Long to reappoint Trustee Sarah Kroos as the Chairman of the Board for Dec 2016- Dec 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-abstain, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried. It was moved by Trustee Ehly, second by Trustee Long to reappoint Trustee JR Pulver as the Vice-Chairman for Dec 2016- Dec 2017. Roll call: Trustee Pulver-abstains, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Call the Meeting to Order: Chairman Kroos called the meeting to order at 7:39.
  • Appointment for Safety Committee 2017-2017:  Motion by Trustee Pulver, second by Trustee Ehly to appoint Trustee Kroos, Trustee Long, Jeff Edmondson and Cindy Kiefer to the Safety Committee for Dec 2016-Dec 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee, Uden-yea. No opposed. Motion carried.
  • Appointment for Standing Committees 2017-2017: Motion by Trustee Pulver, second by Trustee Uden to appoint the board members for to standing committees for  2017-2017 as noted: (Streets/Drain ways-Trustee Pulver, Structures & Content/Fire Department-Trustee Long, Water/Wastewater-Trustee Uden, Human Resources-Trustee Ehly) Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Comments from the Public: None.

 


 

  • Appoint City Street Superintendent: Motion by Trustee Ehly, second by Trustee Long to appoint Jeff Palik of Olsson & Associates as City Street Superintendent for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Appoint City Attorney: Motion by Trustee Ehly, second by Trustee Pulver to appoint Shon Lieske as City Attorney for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Appoint Health & Sanitation Committee: Motion by Trustee Pulver, second by Trustee Long to appoint Brett Ehly, Liz Schroeder, Chairman Kroos to the Health and Sanitation Committee for 2017-2017. Roll call: Trustee Pulver-yea, Trustee Ehly-Abstains, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Appoint Adams County Planning & Zoning Representative for Kenesaw: Motion by Trustee Pulver, second by Trustee Ehly to appoint Henry Wilson as Adams County Planning & Zoning Representative for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Appoint Clerk/Treasurer: Motion by Trustee Pulver, second by Trustee Long to appoint Cindy Kiefer as Clerk/Treasurer for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Appoint Utility Superintendent: Motion by Trustee Pulver, second by Trustee Long to appoint Jeff Edmondson as Utility Superintendent for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Appoint Assistant Utility Superintendent: Motion by Trustee Pulver, second by Trustee Long to appoint Glen Kuehn as Assistant Utility Superintendent for 2017. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Review/Approve: Olsson & Assoc.- Change Order #1 – Smith Street Overlay ProjectMotion made by Trustee Pulver, second by Trustee Long to approve Change Order #1 for the Smith Street Overlay Project as presented by Doug London. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried

 

    1. Doug London from Olsson & Assoc. presented change order with the reduction to contract price in the amount of $59,893.08 bringing final project contract price to $73,490.12.  Reason for reduction – quality of the job done.   In the spring the road will have to be milled and retopped as the services provided by JIL Asphalt were not up contract requirement and specifications.
  •  Approve Olsson & Assoc. Certificate of Payment #1 Final – for J.I.L.Asphalt Paving    Company on the Smith Street Overlay Project:  Motion by Trustee Pulver, second by Trustee Ehly to approve Certificate of Payment #1 -Final Smith Street Overlay Project for JIL Asphalt Paving Co. as presented by Doug London, Olsson &Assoc. in the amount of $73,490.12. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried
  • Approve Olsson & Assoc. Change Order #2 – Water Meter Project: Doug London presented  changes in the contract for Water Meter Project—12 feet of new service line, Man Hole Covers for pits in parking lots: Discussion regarding need for the changes.  Motion by Trustee Ehly, second by Trustee Pulver, to approve Change Order #2 Water Meter Project as presented by Olsson & Associates. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.
  • Approve Olsson & Assoc. Certificate of Payment #1 – Van Kirk Bros. –Water Meter Project:  Motion by Trustee Pulver, second by Trustee Long to approve the Certificate of Payment #1 to Van Kirk Brothers for the water meter project in the amount of $329,943.83. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Water Meter Charges for Hersh Digging/Paul Weiler N 4th St. Kenesaw – Clerk Kiefer submitted a letter from Hersh Digging requesting the board review the proposed charges for his property where he does not have a residence and uses very little and will want water turned off at certain times of the year.  Discussion that this will be tabled until the board sets the new water rate relating to the installation of all the water meters.  Further discussion regarding all water services in general that the board would like to discuss and apply a fee for service shut off/on as this takes employee time and resources to accommodate, as well as setting an agreeable time frame for the request to be completed. Tabled
  • Water Charges – Kenesaw Saddle Club – Clerk Kiefer presented that the Kenesaw Saddle club sits on village property, and that the question has been asked by the Saddle club member with regard to the usage charges for water after the water meters are install – as the Saddle Club does not currently pay for their current water usage.  Discussion to Table until water rates are set by the board for the water meters.
  • Discuss: Clean Up Request – 105 N 4th Ave –Matt Reiman  – Letter was presented from Mr. Reiman explaining that the property is currently in a divorce settlement.  Board discussed allowing another month to then reassess the status of the settlement and then proceed with upholding the ordinance for cleaning up the property, as at this time by court order no physical property can be removed from the premises.  Mr. Reiman has made the promise in that the board has accepted in good faith that he will clean as much as possible.  The board will continue to get up dates and monitor progress.
  • Discuss Vicious Dog Situations: – Table till legal language from Attorney is received.
  • Approve Fire/EMT Year End Emergency Call Stipends – Clerk Kiefer presented spreadsheet with year-end totals for each Fire/EMT volunteer as provided to her by Fire Chief Kim Ehly.  Motion made by Trustee Ehly, and seconded by Trustee Long to Approve the year end Fire/EMT Call Stipends totaling for all $2,866.00, to be paid out before Christmas if possible. Roll call: Trustee Pulver-abstain, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.

 

    1. Approve-Ambulance supply purchase – Clerk Kiefer presented quote provided by the KVFD for supplies needed to restock the ambulance – Discussion that supplies had not been being kept up much since July.  Normally things get ordered a little at a time, but that has not been happening.  Motion made by Trustee Ehly, Second by Trustee Long to approve the ambulance supply quote from Emergency Medical Products in the amount of $482.42.  Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Approve Staff year-end bonus- Motion by Trustee Pulver, Second by Trustee Uden to provide each full time staff a $100 visa gift card year-end bonus. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, and Trustee Uden-yea. No opposed. Motion carried.
  • Approve Year-End Utility Bad Debt Write off – Clerk Kiefer Presented a list of uncollected debt that is more than 1 year old in the amount of $378.35- after discussion Motion by Trustee Ehly, second by Trustee Pulver to write off as bad debt the 3 accounts presented in the amount of $378.35. Roll call: Trustee Pulver-yea, Trustee Ehly-yea, Trustee Kroos-yea, Trustee Long-yea, Trustee Uden-yea. No opposed. Motion carried.

 

    1. Unfinished Business: Jeff presented request to have Jack Duffy work over the holiday while he is home from college – Board Approved
  • Adjournment: Motion by Trustee Ehly, second by Trustee Pulver to adjourn at 8:54 p.m. No opposed. Motion carried.  Next regular meeting is scheduled for January 10, 2017 at 7:30 p.m. at the Village of Kenesaw Community Room.

 

 

___________________________________________________________

Chairman

 

(SEAL)

 

___________________________________________________________

Clerk/Treasurer

 

 

I, Cindy Kiefer, Clerk for the Village of Kenesaw, hereby certify that the preceding minutes are a true and correct copy of the proceedings had and done by the Chairman and the Board of Trustees of the Village of Kenesaw on December 13, 2016. These minutes were posted in three public locations in the Village of Kenesaw and the shortened version was published in the Hastings Tribune.

 

 

_______________________________________________________   

Clerk/Treasurer